Setting up new one one one meetings can be a daunting proposition. If done well, this is the start of a beautiful collaboration. If not, it will take months to course correct. It is very important to set the right context via a meeting request email. Here are some things you must cover:
- The importance of one on one meetings
- How you usually conduct it
- What are the usual discussion points
- How can the team member add their talking points to the agenda
- A few preferred time slots and frequency
Feel free to copy & edit the email sample below when sending a meeting request to the team member.
Subject: Let’s set up our one on one meetings cadence
I am excited to start working more closely with you in the marketing team! I would love to set aside dedicated time for us to meet 1 on 1 privately. This is a standard cadence I follow with all team members :) We usually meet once every 2 weeks for 45 minutes or so to discuss:
- Your career goals and progress
- The team’s vision and your thoughts on it
- Which areas of work can I help you with
- Your energy levels & reducing burn out etc
This is an opportunity for us to introspect and think strategically about success. I also like to use this meeting to get feedback from you on myself as a leader. Remember - this is not about status updates! And neither is this a performance review meeting.
Everything we discuss will always remain 100% private between us! This is how it usually works:
- We decide a cadence (I recommend every second Friday at 2 PM, does that work for you?)
- We decide on a meeting template (I usually follow this in a Google Doc). You should own the agenda of the meeting. It is your meeting after all! We can add one new page of the same document for every meeting.
- We must decide an agenda for every meeting in advance. Here are some questions that I love to ask. Feel free to add your own
- During the meeting, we will take a separate note of any action items that come up.
I am looking forward to doing our first one :) I recommend that you suggest changes to this, if any! Every partnership is different, and we should change our frameworks accordingly.